Property Management System Features


Manage your entire hotel – bookings, guests, rooms, rates and finances.

BookingCenter Property Management Systems

Easy Front Desk Management

 

Interactive Tape Chart 

 

Rates and Availability Control

 

Complete back office Management

 

Customized Guest Letters

 

Synchronized Rate and Availability Updates

 

Online Distribution –  OTA, GDS, Trip Advisor

MyPMS is packed with features!

Easy Front Desk Operations

Front Desk Dashboard with Daily Snapshot of key data like occupancy, availability and new bookings.

Group Booking management with multiple folios and availability allocation.

Multiple House Accounts for front desk charges and extras.

Post notes to front desk staff with the an interactive messaging system.

Simplified Night Audit for daily audit of all transactions and booking activity for the day.

Daily Reports for housekeeping, arrivals, booking comments and in-house guests. Create detailed Housekeeping Lists, easily mark rooms clean or dirty.

Booking and Reservations Management

Easy Guest search, check-in and check-out with quick search tools.

Quick lists and Daily Reports of Arrivals, Departures, In House, Cancellations and more.

Create and manage bookings with our Interactive Tape Chart and availability allocation features.

Assign Color Icons to Group Bookings for easy identification on the Tape Chart. Flag a booking based on a Guest type to make guest bookings easy to see on the Tape Chart.

Easily modify booking dates and room assignments.

Send and print customized confirmations, registration cards and Invoices/statements. email, print or fax

Rate and Availability Management

Easy control of daily, weekly, seasonal, promotional and discounted rates  (AAA, Corporate, etc.). Combine with Packages and POS items.

Manage pricing and availability with allocation to specific channels. Automatic synch with booking engine, GDS and OTA Channels.

Automated Rate Management tools already built in your PMS system. Easily make changes to multiple rates at one time with the recent enhancements to Manage Rates and automate rate changes with Yield Management
 
The Yield Management module is a powerful tool that gives you the ability to automatically change rates based on key factors like occupancy, date range and competitor’s rates. In addition, Booking.com/ BookingSuite customers can now integrate Rate Intelligence/Rate Manager Tools

Billing and Payments

Powerful and flexible folio tools for applying charges and payments to a Guest bill.  All Charges and Payments will appear in the Guest’s Primary Folio and stayed attached to the Guest Booking.

The functions available in the Folio allow you to create additional folios, transfer items between folios and email or print folios. These can be used as a Guest Receipt or you can create a customized Receipt Letter.

Apply Advanced Deposits and payments with detailed tracking.

Email and print customized receipts and folio statements.

Create and use multiple payment methods including Credit Card payments and more.

Our Direct Bill Management and AR Accounts give you the ability to handle corporate accounts with detailed tracking, statements and Aging Reports.

 

Group Bookings

Easy Group Booking creation with Room Type and Room Allocations

Group booking management in MyPMS.. Master and Individual Folio Management.

Customized Letters and Receipts

Direct website bookings for Groups offers n online booking engine with a central location for individuals to book a room as part of a Group Reservation.

Let guests choose their own room types and enter payment information from from the ‘real-time’ rates and availability. Learn more about the Group Booking Engine

Secure guest access with User ID and Password  with customized logo, banner and Room Type images. Display Deposit, Confirmation, and Cancellation Policies

Learn More about Group Bookings

Packages and Promotions

Offer specials, promotions and packages online. Package rooms and extras for specific dates. Set length of stay, discounts, number of guests with fixed or dynamic rate pricing.

  • Sell Packages on your website
  • Use Promotional Codes
  • Add Items to online bookings
  • Room/Item Combination Packages
  • Promotional and Discounted Rates

Packages on your web site
Build your own custom package with complete control over the rooms, items, pricing, dates, and minimum stay requirements.

  • Example: Romance Package
    Combine a room, flowers, and a bottle of wine, etc… and sell it from your website with a two night minimum, available any day of the week.
  • Example: Midweek Package
    Bundle a room, a meal + a spa treatment, etc… and sell as a package to increase midweek bookings. Available Sunday – Thursday only.

Accounting and Reporting

Powerful and Customizable Reports for back-office accounting

Manager and Accounting functions with Revenue, Item Analysis, Booking Production and Occupancy Forecasting.

Full range of automated report and marketing tools. Run Reports with advanced search criteria.

  • Group Reports
  • Housekeeping and Maid sheets
  • Occupancy Forecasting
  • Commission Tracking and reporting
  • Manager Control and Reports
  • General Ledger data exports to Excel files
  • Booking Production
  • AR and Advanced Charges and Deposits

Report List

Guest Marketing

Get extensive Guest History with export to csv., html and xls.

Advanced Guest Search give you the ability to find guest information easily. Create lists based on specific criteria for analysis and marketing.

Print and email customized guest letters for registration, confirmation, receipt, cancellation and more.

Merge fields auto populate guest and booking information.

Send automated “pre” and “post” stay emails based on check-in and check-out.

Credit Card Payment Gateway

MyCard Credit Card Gateway gives you full control. Use your existing Merchant Account (or, we’ll help you get a new one that saves you money) to allow ‘swiped rates’ on all credit card activity.  Completely integrated with your PMS system.

  • Automate authorizations (auth, increment, and void), Make Payments, Give Refund, Create Batch settlements. A great way to make sure the card holder has the appropriate funds on a credit card to pay for their stay.
  • Swipe (or manually key) any credit card to a Booking, Group Booking, House Account, or Direct Bill payment.
  • Ability to authorize, increment an authorization UP or DOWN (ie, add or remove to an auth), or void an auth to give money back to the card holder.
  • Batch settle from within MyPMS as a built-in part of Night Audit.
  • Search by credit card number to assist with finding booking using specific cards.
  • Charge Back templates to make responding to a charge back easy and automatic.

Learn more about MyCard

Interfaces and Modules

Call Accounting Metropolis and Cash Plus

Website Booking Engine Take online bookings with ‘real-time’ rates and availability (optional payment processor). Customize “look and feel”. Sell items and Packages.

Point of Sale (POS) Connect to preferred Restaurant, Bar, and Gift Shop POS; Merchant Account –credit cards; sell Packages

Guest Services COMTROL integration to support over 500 Guest Services devices such as POS, Mini Bar, Movie Systems, Energy Management, etc. More details

Yield Management Manage rate yield and forecasting. Automate changes to Front Desk, Website, and GDS/ OTA Channels.

TripAdvisor – TripConnect Our seamless interface to TripAdvisor, Trip Connect and Review Express is highly effective at helping travelers choose your property when booking.

Marketing Services (MSO) Use guest traffic patterns increase revenue sources. Better understand your marketplace and maximize your impact!

Owner Management Allows management of accounts per OWNER and percentage (%) of the revenue allocated to from bookings per unit.

Packages Add items to accommodations and sell these packages online. Integrate tracking for easy fulfillment, financial and daily management.

See all of our Interfaces and Modules

GDS and OTA Connections

Sell your rooms online with GDS and OTA Channels

As  a Channel Manager, we seamlessly connect your property management system to  your website and to Global Distribution Services (GDS) and OTA programs while managing rates and availability in real-time. Accept bookings from over 100,000 popular consumer travel websites including Expedia, Travelocity, Orbitz, Priceline, Booking.com and Orbitz . Learn more about our GDS and OTA Services.

  Pricing  Interfaces and Modules GDS and OTA Programs

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